How Well Does Your Ministry Secure Personal Data?
December 14, 2016
Churches—and other ministries, as well—commonly store a variety of personal information about their members and the people who support them. Mailing lists and donation records may be the most familiar repositories of personal information; however, the average church database is also likely to include Social Security numbers and payment card information.
Unsecured, this data could make church members vulnerable to criminals—putting church and ministry members at risk. What can you do to protect your members’ personal information? Start with these suggestions.
Improve physical security
How you and your staff handle information will go a long way to safeguarding the personal information you maintain about your members and your church or ministry.
- Shred documents with person information before throwing them away.
- Use secured mailboxes or a post office box to send and receive business mail.
- Ensure that you have a member’s permission before providing personal information about them. Even when a church or ministry member calls or emails asking for personal information they have previously provided to you, ensure that you verify their identity before releasing the information.
- Store all records in locked cabinets.
- Limit access to sensitive information.
- Train your office staff to protect the confidentiality and security of personal information.
- Lock your facility; set alarms.
Improve computer security
In today’s electronic age, your computer system can be a prime target of would-be hackers and other information thieves. Protect your system. If you can’t do it yourself, get the technical help you need.
- Find an established, reputable computer support company that comes highly recommended.
- Ensure that your operating system is always up to date. This is your first line of defense.
- Use virus and spyware protection—even if you have a one-computer office.
- Update virus definitions regularly and scan computers for malicious software.
- Install a dependable firewall.
- Encrypt your wireless network.
- Back up records frequently. Store backups in a secure, off-site location to protect your ministry from losing records to computer breaches and other events, including natural disasters.
- Change passwords frequently and limit access to select staff members or volunteers.
Never take protecting personal information lightly. The integrity of your administrative and financial practices is always worth the effort you take to maintain information security. By carefully managing your members’ personal information, you are not only exercising good business practices, but you also are protecting your church or ministry from crippling data losses, embarrassing public disclosures, and potential lawsuits.
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Most ministry leaders don’t realize there is funding available to non-profit employers including churches, schools, colleges, and camps. This post includes some highlights about the credit and guidance on where to start to see if your ministry is eligible.
- April 21, 2021
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April is National Child Abuse Prevention Month. Though child abuse may not be something you could ever imagine happening within your ministry, sexual abuse of a minor is one of the top five reasons churches end up in court, according to Church Law & Tax. Studies also show that a child is much more likely to be sexually abused by a trusted adult than a stranger.
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Organizations that obtained Paycheck Protection Program (PPP) funding through the CARES Act can have their loans forgiven, turning them into grants. To qualify, each borrower must file a forgiveness application with its PPP lender, proving that it followed the rules. If your church, school, college, or camp meets all the criteria, 100% of its loan can be forgiven.
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- March 6, 2020
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As concern over the dangers associated with the spread of a new coronavirus, COVID-19, spreads, our agency and Brotherhood Mutual want to keep you informed and provide best practices for managing the spread of this and similar illnesses at your ministry.
- January 29, 2020
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Recently, we learned about two major overseas incidents involving pastors on mission trips. The first incident involved a pastor being hit by a motorcycle while running. The second was a bus accident involving two pastors. The runner and one of the two bus passengers sustained extensive injuries.
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Last month, the IRS announced that its initiating hundreds of church exams to test compliance with the Affordable Care Act (ACA). While many provisions only apply to churches with 50 or more full-time equivalent employees (FTEs), even smaller churches could potentially violate provisions applicable to health benefit plans with as few as 2 plan participants.
- July 3, 2019
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July 4th is synonymous with food, fun, and fireworks. If your church is planning an event this Independence Day, remember to keep a focus on safety, so that everyone can have fun.
- June 28, 2019
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- April 30, 2019
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- April 8, 2019
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- March 14, 2019
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If your ministry buildings become damaged because of a tornado, or if your ministry plans to volunteer to assist with disaster recovery for those affected by these storms, be mindful of the dangers involved.
- June 20, 2018
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Thinking about taking a group from your ministry ziplining? Be sure to confirm that the site you choose complies with the new Kentucky state law that regulates aerial recreational devices.
- June 1, 2018
- June Is National Safety Month - Week 1: Emergency Preparedness
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The National Safety Council has designated June as National Safety Month, so we want to make sure your ministry is doing everything it can to protect its people, property, and programs. Each week in June, we’ll tackle a different topic. Up this week: Emergency Preparedness.